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Grants to Community


    This webpage contains information designed to assist not-for-profit organisations and members of the Southern Downs community in obtaining grant funding through Council for their projects or activities. 
    As you scroll down this webpage you will locate the following information - in this order.

    • Guidelines.
    • Funding rounds - opening and closing dates.
    • Links to grant application forms.
    • Book & Borrow a Council Banner form.
    • Request for a Letter of Support form.
    • Resource documents.
    • Council sponsorship information.
    • Successful Council grant recipient lists.
    • External funding opportunities.


    Everything an applicant needs to know about Council's Grants to Community can be found in the following Guidelines. 
    Council encourages all applicants to read the Guidelines prior to completing an application form online. 
    Council would like to inform prospective grant applicants that “they should not rely on Council as a continual or sole source of income and should actively pursue other avenues of funding to aid in their development of projects.” 

    Community Grant Guidelines


    The funding rounds for the 2021/2022 financial year are as follows:

    Community Grant

    2021-2022   Opens   Closes   For projects taking place between 
    Round One   Monday 31 May 2021  Monday 28 June 2021 13 August 2021 and 31 July 2022
    Round Two  Tuesday 1 February 2022

    Friday 17 June 2022
    - or -
    until budgeted funding allocation has been depleted

    15 February 2022 and 31 July 2022

    Applications must be submitted a minimum of four (4) weeks prior to the commencement of the
    event or project to provide adequate time to process the grant application.


    Grant Application Forms

    Applications for Grants to Community are made on-line via SmartyGrants and will be available for completion in accordance with the dates each Round opens and closes as noted above. 
    The red underlined grant name below links to the application form.  Click on the name of the grant you are applying for which will re-direct you to SmartyGrants, where you will complete the application form on-line.

    2021-2022 Community Grant - Round  - Application form

    A SmartyGrants Help Guide for Applicants is accessible online at:  SmartyGrants - Help Guide for Applicants and the SmartyGrants Frequently Asked Questions may also be of assistance SmartyGrants - Applicant FAQ's.  Applicants may telephone SmartyGrants - Monday to Friday between 9am and 5pm AEST on (03) 9320 6888 or via email to

    Applicants may also contact Council - Monday to Friday between 8am and 5pm on 1300 697 372 (1300 MY SDRC) or via email to


    Grant Acquittal Form

    Funding acquittals are to be completed online via SmartyGrants.  The link to the acquittal form will be emailed to each successful applicant and is also available below.  Applicants will need to login to their SmartyGrants account to view their acquittal form.

    SmartyGrants Acquittal Form

    Other Forms

    • Successful Grants to Community and RADF recipients are welcome to Book & Borrow a Council Banner to use for their projects.  This provides another avenue for the purposes of acknowledging Council's contribution to your project to be included in your Grants to Community Acquittal Form or RADF Project Outcome Report.  
      Click on the red underlined link below, complete the form and submit it to Council.  Please allow a minimum of five (5) working days before collection.

      Book & Borrow a Council Banner (PDF 312.4KB)

    • Requests for a Letter of Support from Council, to accompany a grant funding application external to Council, needs to be made by completing the form below and returning it to Council.  Please allow five (5) working days for completion. 

      Request for Letter of Support Form (DOCX 1MB)

    • If an organisation is required to be auspiced, it is the responsibility of the applicant being auspiced to ensure that a clear agreement is reached between the parties before applying for funding.  This form is to be completed and attached to the grant application in SmartyGrants.

      Auspicing Agreement (PDF 38.7KB)



    The following resources may be of assistance when completing a Grants to Community application form.


    Council no longer provides Sponsorship.  Any financial assistance from Council needs to be requested through a Grants to Community grant application - when a round is open.   



    • Australian Council for the Arts
      • Search for funding programs offered by the Australia Council for the Arts which is the Australian Government's Arts Funding and Advisory Body
    • Community Grant Guru
      • A free searchable listing of nation wide grants and funding programs for community based and not-for-profit organisations.
    • Funding Centre
      • The Funding Centre provides information on grants and fundraising in Australia.  Access to a live grants database and other resources is on a subscription basis.


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