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On/Off Maintenance Process

When is the on-off maintenance process involved?

The on-off maintenance process is involved when a development creates assets - like roads, footpaths, sewer mains - that will be handed over to, and maintained by Council at the completion of the off maintenance period.

What are some of the assets maintained by Council?

Assets maintained by Council include:

  • Roads, bikeways and footpaths
  • Water mains and sewers
  • Stormwater drainage and detention systems
  • Parks and their landscaping

The more unexpected of these include:

  • Stormwater quality treatment systems, such as bio-basins in parks and footpaths
  • Street lighting on Council managed roads
  • Park furniture

What assets are not usually donated to Council?

  • Driveway crossovers
  • Roads internal to a unit development complex
  • Roofwater pipework that connects to the roadside gutter (kerb and channel)
  • Private inter-allotment drainage systems that connect to Council’s drainage system
  • Internal fire fighting mains
  • Assets donated to Main Roads
  • Assets donated to Ergon

What is the process?

The process involves:

  • Calling for and passing an On Maintenance Inspection.
  • The Maintenance Period, usually 12 months.
  • Calling for and passing the Off Maintenance Inspection.

These inspections, and what is required to be in place before calling for an inspection, are detailed further in the Operational Works permit.

Why is the on-off maintenance process important?

The On-Off Maintenance process is about ensuring that assets donated to Council withstand use over a period of time prior to Council taking over full responsibility for their management.

It is important that assets donated to Council are in good condition and meet the relevant technical specifications as the community, with public funds, will need to operate and maintain them for the remainder of their asset life. 

This extends to their renewal or end of life decommissioning.

As a result it is necessary that Council only receives assets that are fit of purpose and have a reasonable prospect of achieving their expected service life.

Maintenance period

A Maintenance Period is usually defined in the Operational Works Permit (OPW Permit).

Often most assets have a 12  month maintenance period. 

Stormwater quality treatment devices, such as bio-basins, might have a 24 month maintenance period in the permit.  This is to ensure that vegetation is established and filter media is working after significant rainfall. 

Can there be cases when there is no on-off maintenance process?

Yes, but only when there are no donated/”gifted” assets.  In these cases a single Compliance Inspection might be all that is needed.

I am only doing a 1 into 2 lots sub division, are there any donated assets?

It all depends on the type and scale of the development. 

If there is by example, only a second driveway crossover, second water meter and second sewer connection point, and no road extension, no public sewer or water main extension, then there would be no donated assets involved.

Roof and allotment drainage must also be considered. Your  consulting engineer (RPEQ) will be able to assist with this.

Need further information?

For first hand information, always seek advice from your consulting engineer, who must be a Registered Professional Engineer in Queensland (RPEQ) and may be a member of Consult Australia for independent professional advice.

You are also welcome to contact Council for general development engineering advice.


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